There's two objectives with this suggestion:
1- Make people use proper format for paperwork when necessary( dont fax CC simple looking documents), good to orientate people to include important details like signature.
2- Encourage people to make use of paperwork that they don't know exist's without having to actively search at wiki
I see two way's this could be done, make it spawn in a specific place for each job, or make it an option when removing paper from paper bin ( Just like how it's done with nanotrasen paper bin), people would still be allowed to use their custom paperwork form's.
Here's what i would suggest for each job paperwork:
Cargo - Item Request Form ( ONLY USE FOR IMPORTANT ITEMS, BUCKET ISN'T IMPORTANT!)
Mechanic - Vehicle Purchase - This job can have the luxury of wasting time on such things since he doesn't get a bunch of client's and considering that buying a space pod is a big thing (enough to request money and paperwork over it).
Detective - Detective Report - This job requires you to gather evidence and to connect the dots to solve cases, i personally always use report's for my investigation's and for giving out copies to warden or HoS so i don't have to explain every time what happened over radio.
Magistrate/IAA - Complain/Investigation/Report forms - Yes, they already make use of those, but by doing that we would be making their life easier and ensuring they would use proper formats for such serious subjects.
Nanotrasen Rep - Report Form - Making life easier and making sure they use proper formats.
Robotics - Cyborgification Contract - So they can have it in hand's when someone comes asking for it ( and again, with proper format)
RD - Donate yourself to science form and AI contract - Not that important but i have seen people using Donate paperwork before.
Hop - Job Transfer/Additional Access/Demotion/Lost ID forms - Makes his life easier if they wish for paperwork records.
Psychologist - Psychological Report - Would encourage him to do what he's meant to do, make reports about crew mental state
Virologist - Relasing Virus - Make his life easier
Coroner - Autopsy Report - Encourages the coroner to make proper autopsy reports, including cause of death, corpse characteristics and important information's wich could help the detective.
Give me ideas on how this could be implemented and share your personal experience on what would work or not.